Sunsetting – Quality endings with migration-center and OpenText InfoArchive

Feb 20, 2019 | by Antje Dwehus

Blogpost | Header | Sunsetting - Quality endings with migration-center and OpenText InfoArchive

Sunsetting sounds appealing to me – kind of romantic. It makes me think of having a sundowner at the shores of Zambesi River. Imagine the soft light of the last sunrays and the sounds of hundred birdcalls in the air. A perfect end for a magical day!

But what does sunsetting mean in a business context?

Sunsetting refers to the phase of disposition in the lifecycle of a software. Other terms also widely used are “phasing out” or “retiring”. As for my part, I really fancy the metaphorical term of sunsetting. It gives a touch of well-deserved grace and dignity to the end-of-life of an application, which I find appropriate, considering that most often, users, developers and project managers have put their hearts and souls into an application over years. Yes, goodbyes are not always easy – even if it is just a piece of software.

If we like it or not – everything comes to an end eventually

Nevertheless, one day the time comes for every software to be discontinued or replaced. Missing this moment or delaying it too long will have serious consequences for the business. One of them is increased vulnerability to cyber threats. Insufficient support for current encryption techniques or limited availability of security experts for the specific systems are some of the risk factors here. But there are also other aspects such as outdated infrastructure causing a more and more instable operating environment and the fact that budget badly needed for innovations is blocked by increasing maintenance costs. So, don’t procrastinate too long.

Establishing a Sunsetting Factory

It is all about doing it right. Therefore, it is advisable to invest in a good retirement and decommissioning strategy. Having a team of experts in place will help to make the process faster, better and repeatable.
From a technical point of view migration-center in combination with OpenText InfoArchive provides a perfect approach to setting up such a Sunsetting Factory 1.

OpenText Info Archive is a unified archiving platform that preserves easy access to both structured (metadata, records) and unstructured data (usually files such as documents, voice recordings or videos) without the original application. So, in case data is still needed for customer service, operational reasons or to meet industrial regulations, it will stay accessible.

migration-center on the other hand is the perfect tool to prepare the data for ingestion into OpenText InfoArchive from almost any legacy system. This is done by creating so-called SIPs (Submission Information Packages). But migration-center is even more than a simple ETL2 -Tool. It can also help to distinguish active from inactive data. Therefore, it is perfectly possible to process some of the data to be ingested into your archiving platform while other is migrated into ongoing live systems, for example to the cloud (see animation below). All activities can be simulated and discussed with stakeholders before doing the actual migration or archiving.

Blogpost | Sunsetting - Quality endings with migration-center and OpenText InfoArchive | 01
Schematic setup of a Sunsetting-Factory with OpenText InfoArchive and migration-center

The future looks bright – let’s celebrate

Sunsetting needs the combined expertise of data analysis, knowledge of regulations, ETL tools, source and target platforms as well as project and change management skills. Therefore, finishing your first projects is worth celebrating. Go-live and release parties are increasingly popular. I once attended an end-of-life party. Former clients, developers and project managers came together to say goodbye to a software that connected them over more than a decade. It was a great event with a good mix of nostalgic feelings and lots of enthusiasm for new ideas. Which leads us back to the sundowner, the end of a magical day and the excitement for what the future holds for us, once we will have established a high-performance Sunsetting Factory. Cheers!

To learn more on the topic, refer to the following resources:

https://youtu.be/NIO-9-PLgMM
https://www.migration-center.com/lan/target-platform-opentext-infoarchive/
https://en.fme.de/lan/opentext-documentum-2/our-services-portfolio/opentext-products/opentext-infoarchive

or feel free to get directly in touch with myself (a.dwehus@fme.de) or anybody else from our team Migration Services.


1 which you could of course also call Decommissioning or Archiving Factory
2 Extract, Transform, Load

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